FIRST NOTICE OF DATE OF ANNUAL MEETING AND BOARD ELECTION
Annual Meeting of the Association will be held for the purpose of electing directors and such other business as may lawfully be conducted.
|Date of Meeting:||September 27, 2021|
|Time of Meeting:||10:00 AM|
|Place of Meeting:||6972 Lake Gloria Blvd., Orlando, FL 32809|
TO ALL MEMBERS:
On Monday, September 27, 2021, at 10:00 AM, at 6972 Lake Gloria Blvd., Orlando, FL 32809, the Annual Meeting of the Association will be held for the purpose of electing directors and such other business as may lawfully be conducted. Subsequent to this “FIRST NOTICE” you will receive a “SECOND NOTICE OF ANNUAL MEETING” that will specify the agenda and advise of other important information concerning the Annual Meeting.
The purpose of this Notice is to advise you of the date, time and place of the Annual Meeting and Election and to inform you of the process for qualifying for the Board.
QUALIFYING FOR THE BOARD
On or before Monday, September 27, 2021, you must give written notice, either by mail or in person, to the Association of your intent to run for the Board, addressed to the Association’s mailing address: Leland Management, 6972 Lake Gloria Blvd., Orlando, FL 32809-3200. The enclosed “Notice of Intent to be a Candidate for the Board” may be used for that purpose and must be submitted by Wednesday, August 18, 2021.
You may submit an Information Sheet, on only 1 side of a page no larger than 8-1/2 inches by 11 inches, containing your qualifications and/or platform for office. This information sheet must be submitted to the Association on or before Monday, August 23, 2021.
The Information Sheet and ballots will be mailed to voting members, with the Second Notice of the Annual Meeting, not less than fourteen (14) days prior to the date of the Annual Meeting.
A voting certificate is being provided to determine who the voting representative will be for your unit, if your unit is owned by more than one person or a corporation or other artificial entity. Please note the following information about VOTING CERTIFICATES:
1) A voting certificate is for the purpose of establishing who is authorized to vote for a unit owned by more than one person or a corporation or other artificial entity. A voting certificate is not needed if the unit is owned by only one person.
2) A voting certificate is not a proxy and cannot be used as such. Only an owner or the appropriate corporate officer can be named on a voting certificate, not a third party.
3) A voting certificate must be signed by all of the owners of the unit or the appropriate corporate officer.
4) A voting certificate is enclosed with this notice for your use, if needed. If you have already submitted one, there is no need to submit another unless the designated Voting Member is changed.
If you have any questions, please contact Vanessa Furlow, Community Association Manager, at 407-781-0778 or email firstname.lastname@example.org
NOTICE OF INTENT TO BE A CANDIDATE
NOTICE OF INTENT TO BE A CANDIDATE FOR THE
BOARD OF DIRECTORS OF
SUNPORT COMMERCE CENTER CONDOMINIUM ASSOCIATION, INC.
I, (print name) ___________________________________________, hereby place my name in nomination as a candidate for the Board of Directors. I (circle one) am/am not enclosing an Information Sheet about myself. I understand that I am responsible for the accuracy of the information contained in the Information Sheet.
Date: ______________ , 2021.
Unit # SIGNATURE:
PLEASE NOTE: UNDER THE AMENDED PROVISIONS OF THE CONDOMINIUM ACT, YOU WILL NOT BE ELIGIBLE FOR BOARD MEMBERSHIP IF ANY OF THE FOLLOWING APPLY:
I. IN A CONDOMINIUM WITH MORE THAN 10 UNITS, IF YOU AND A CO-OWNER OF YOUR UNIT WOULD SERVE ON THE BOARD AT THE SAME TIME, UNLESS YOU OWN MORE THAN ONE UNIT OR UNLESS THERE ARE NOT ENOUGH ELIGIBLE CANDIDATES TO FILL THE VACANCIES ON THE BOARD AT THE TIME OF THE VACANCY;
II. YOU WERE A DIRECTOR WHO WAS SUSPENDED OR REMOVED BY THE DIVISION AND SUCH SUSPENSION OR REMOVAL TIME PERIOD IS STILL IN EFFECT ON WEDNESDAY, AUGUST 18, 2021.
III. ON WEDNESDAY, AUGUST 18, 2021, YOU ARE DELINQUENT IN THE PAYMENT OF ANY MONETARY OBLIGATION OWED TO THE ASSOCIATION;
IV. YOU WERE CONVICTED OF A FELONY IN FLORIDA OR CONVICTED OF AN OFFENSE IN ANOTHER JURISDICTION THAT WOULD BE CONSIDERED A FELONY IN FLORIDA (UNLESS YOUR CIVIL RIGHTS HAVE BEEN RESTORED FOR AT LEAST FIVE YEARS AS OF WEDNESDAY, AUGUST 18, 2021); AND/OR
V. YOU ARE A DIRECTOR CHARGED WITH A FELONY THEFT OR EMBEZZLEMENT OFFENSE INVOLVING THE ASSOCIATION’S FUNDS OR PROPERTY AND SUCH CRIMINAL CHARGE IS PENDING AS OF WEDNESDAY, AUGUST 18, 2021.
CERTIFICATE OF APPOINTMENT OF VOTING REPRESENTATIVE
CERTIFICATE OF APPOINTMENT OF VOTING REPRESENTATIVE
To the Secretary of SUNPORT COMMERCE CENTER CONDOMINIUM ASSOCIATION, INC. (the “Association”)
THIS IS TO CERTIFY that the undersigned, constituting all of the record owners of Unit No. _____ in SUNPORT COMMERCE CENTER CONDOMINIUM, have designated
(Name of Voting Representative)
as their representative to cast all votes and to express all approvals that such owners may be entitled to cast or express at all meetings of the membership of the Association and for all other purposes provided by the Declaration, the Articles and Bylaws of the Association.
The following examples illustrate the proper use of this Certificate:
(i) Unit owned by John Doe and his brother, Jim Doe. Voting Certificate required designating either John or Jim as the Voting Representative (NOT A THIRD PERSON).
(ii) Unit owned by Overseas, Inc., a corporation. Voting Certificate must be filed designating an officer, principal or partner of the respective legal entity which owns the Unit, signed by President or Vice‑President of Corporation and attested by Secretary or Assistant Secretary of Corporation.
(iii) Unit owned by John Jones. No Voting Certificate required.
(iv) Unit owned by Bill and Mary Rose, husband and wife. Voting Certificate optional.
This Certificate is made pursuant to the Declaration and the By‑Laws and shall revoke all prior Certificates and be valid until revoked by a subsequent Certificate.
NOTE: This form is not a proxy and should not be used as such. Please be sure to designate one of the joint owners of the unit as the Voting Representative, not a third person. Please be advised that if you previously filed a Certificate of Voting Representative with the Secretary of the Association, you do not need to file another Certificate unless you want to change the designation of your Voting representative